I have accidentally fallen into the role of coordinator for my group. How do you guys like to organize? I’ll describe the ideal app I’d like in the event you guys know of one that fulfills it.
I’d like a shared calendar application that we can all see. I’d like some way for discussions about the events to happen. Like it has a discussion page per event. Discord integration of some kind would be awesome.
EDIT: I ended up using the discord bit called Raid Planner. It has a web UI calendar and has automatic thread creation.
I don’t have a great solution for you, but here’s two ways I’ve done it. First one is just using google calendar. As long as the organizer has everyone’s email, you just send out a meeting invite and they can set up their own reminders. I personally don’t like this way, but it works for others. Works best when you always play on a particular cadence so people can look at their calendar and be reminded that they are busy those days.
The way I do it today is a simple “schedule” channel in our discord server where I post the next session’s date. Each player is tagged with a role for the game they’ve in so I post “@group our next game is 8/10 at 9pm. React 👍 if you will be there” and then everyone uses reactions to say if they are good with that date or not. We play basically bi-weekly but not always, so it’s nice to have a channel that clearly states the next session. Sometimes we use that channel to say things like “oh that day doesn’t work for me can we do xyz instead” or that sort of thing.